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Easy-to-Print Instructions
(PDF file)

Downloadable Templates
87517
87527
87587

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Formatting and Printing Tips for
Name Tent Cards

The following directions allow you to format text for easy printing for C-Line Name Tent Cards using Microsoft® Word for Windows. For easy-to-use downloadable templates, please visit the Templates Gallery section of our website. For additional help, please see the FAQ section. Please consult your software manual and use the label specifications below, for software instructions for versions or programs not listed below.

Microsoft® Word for Windows®

To create name tents, first create a one-time template. Then, each time you want to create and print tent cards, follow the Customizing and Printing Name Tents instructions below using the appropriate template.

Microsoft® Office Word 2010, Word 2007, Word 2003, Word 2002, Word 2000 and Word 97

Creating the Name Tent Template

  1. Open a new document.
  2. With a new document open, navigate to the Envelopes and Letters section.
    • In Word 2010 and 2007, from the Mailings tab in the ribbon, select Labels.
    • In Word 2003 and 2002, from Tools menu, select Letters and Mailings, then Envelopes and Labels.
    • In Word 2000 and 97, from Tools menu, select Envelopes and Labels.
  3. In the Envelopes and Labels pop-up box, click on Labels tab then select Options.
  4. From Label Products pull-down box, select Other.
  5. Click on New Label and enter specifications below. For Label Name, choose a descriptive name like "C-Line 87517 Large Name Tent".
  6. Click on OK. Click on OK. Then follow directions below (starting at step 7) under Customizing and Printing Name Tents.
Item Number Large Name Tent
87517
Medium Name Tent
87587
Small Name Tent
87527
Finished Size (Folded)
4.25 x 11 2.5 x 8.5 2 x 3.5
Top margin
4.5 0.5 1.25
Side margin
0.25 0 0.5
Vertical pitch
3.75 2.5 4.5
Horizontal pitch
10.5 8.5 4
Label height
3.75 2.5 4
Label width
10.5 8.5 3.5
Number across
1 1 2
Number down
1 4 2
Page size
8.5 x 11
Letter Landscape
8.5 x 11
Letter
8.5 x 11
Letter

Customizing and Printing Name Tents

  1. Open a new document.
  2. With a new document open, navigate to the Envelopes and Letters section.
    • In Word 2010 and 2007, from the Mailings tab in the ribbon, select Labels.
    • In Word 2003 and 2002, from Tools menu, select Letters and Mailings, then Envelopes and Labels.
    • In Word 2000 and 97, from Tools menu, select Envelopes and Labels.
  3. Click on Labels tab, then select Options.
  4. From Label Products pull-down box, select Other.
  5. Then select the Product Number/Label Name you created under creating the name tent template section above.
  6. Click on OK until the Envelopes and Labels box reappears.
  7. Select New Document. This will open a new file.
  8. Enter names and format as desired. The Tab key will move you to the next name tent and automatically add new name tents at the end of the file.
    • It is recommended to center the text. To center, press Ctrl+A to highlight the whole document and Ctrl+E to center. Click anywhere in the document to deselect text.
  9. To add borders, from Table menu, click on Select Table. then from the Table menu, select Table Properties. On Table tab, select Borders & Shading. On border tab in setting section, select All. Select the Style, Color and Width that you prefer. Click on OK. Click on OK.
  10. Load blank name tents in printer according to printer instructions, then Print. (It is a good idea to test on blank paper before loading tent cards).
  11. When done, you can save your file if you need to reprint it at a later time.

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FAQs and Troubleshooting Tips

Q: Why is my text not aligned when I add a page to the file?

A: When manually typing the tent card information using a blank template, the page spacing will slightly shift every time you add a new page. This means, the information on the cards will not be in the correct area on the pages following the first sheet. However, Microsoft Word will automatically add the correct spacing between pages when using a Mail Merge. If you will be making more than one sheet of tent cards, we recommend you perform a Mail Merge.

Q: How do I find out what version of Microsoft Word I am using?

A: If you do not know what version of the Word program you are currently using, please follow these steps to verify that information:

  • From the main menu, select Help.
  • In the Help area, you will see what version of Word you are using. The most recent and commonly-used versions include Word 2010, 2007 and 2003.

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